Free letter templates,
printed & posted.

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My dearest [their name],

There are things that are easier to write than to say, so I wanted to put them on paper, somewhere you can keep them.

[A memory you keep coming back to.]

[What you love most about them.]

Whatever comes next, I want you to know how lucky I feel to have you.

•   •   •

My darling [their name],

[What you want to tell them.]

Today and every day, I am so glad it is you.

Forever yours,

[your name]

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Dear [their name],

Wishing you the happiest of birthdays! I hope today is full of good food, good company and everything that makes you smile.

[Your birthday message.]

Here’s to the year ahead. I hope it brings you [what you hope the year brings them].

With love,

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Dear [their name],

I was so pleased to hear about [their news]. Congratulations! It is wonderful news, and so well deserved.

I hope you take a moment to enjoy it properly. Here’s to everything that comes next.

With warmest congratulations,

[your name]

•   •   •

Dear [their name],

Wishing you a very merry Christmas and a happy, healthy new year.

[Your news from the year.]

We are thinking of you this Christmas, and looking forward to catching up in the new year.

With love at Christmas,

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Dear [their name],

Thank you so much for [what they did or gave].

[What difference it made.]

It really meant a great deal, and I wanted you to know how much it was appreciated.

With heartfelt thanks,

•   •   •

Dear [their name],

I wanted to write to mark [the occasion]. It will not be the same without you.

[What you valued about them, and what you will remember.]

Wherever you go next, I know you will do brilliantly.

With very best wishes,

•   •   •

Dear [their name],

I am truly sorry for [what happened].

There is no excuse, and I am not going to offer one. [What you intend to do differently.]

I hope, in time, you can forgive me.

With sincere apologies,

[Your business name]

[Your address]

[their name]

[Their address]

[Date]

Re: Business enquiry

Dear [their name],

Complaint about my order

Dear Sir or Madam,

I am writing to complain about [the product or service], which I bought from [place, or online] on [date].

[What went wrong, in order. Keep to facts: what you expected, what happened, and anything you have already done to sort it out.]

To resolve this, I would like you to [refund / repair / replace / put it right]. I enclose copies of my receipt and any other relevant documents.

Please reply within [14] days. If I do not hear from you by then, I will consider taking the matter further.

Letter of resignation

Dear [Manager’s name],

Please accept this letter as formal notice of my resignation from my position as [job title] at [Company name].

In line with my notice period of [length, from your contract], my last working day will be [date].

I will do everything I can to make the handover as smooth as possible.

Yours sincerely,

Job application: [job title]

Dear [Hiring manager’s name],

I am applying for the role of [job title], advertised on [where you saw it]. [One sentence on why this role at this company.]

[Your most relevant experience or achievement, tied to what the job advert asks for.]

[A second strength that matches the role.]

My CV is enclosed. I would welcome the chance to discuss the role, and I am available [when].

Re: My enquiry

[Dear Sir or Madam],

[Opening paragraph: say who you are and why you are writing.]

[Main paragraph(s): the detail, in the order the reader needs it.]

[Closing paragraph: what you would like to happen next, and by when.]

[Yours sincerely / faithfully],

Notice to end my tenancy

Dear [Landlord’s or letting agent’s name],

I am writing to give you notice that I am ending my tenancy of the property at the address above.

My tenancy will end on [date].

I will return all keys on or before that date. Please let me know when you would like to arrange a check-out inspection.

Please return my deposit and send any post to my forwarding address:

[Forwarding address]

Letter before action

Dear [Their name or company name],

[What happened, with dates, and why you believe they owe you money.]

You owe me £[amount], made up of [how the amount is calculated]. Copies of the relevant documents are enclosed.

Please pay £[amount] by [date]. If you do not, I intend to start court proceedings to recover the amount without further notice, and may also claim interest and court fees.

If you dispute this, please explain why in writing by the same date, and include any documents you rely on.